New Case Law – 12 Week Deadline to Amend EHCP

The L, M and P v Devon JR is all about delay.

As explained in a recent blog post, judicial review looks at whether the actions of a public body were unlawful which is defined as inconsistent with the statutory framework and any government guidance in place.

The person who seeks to change the decision of a public body by means of a judicial review is known as the claimant. Normally a claimant is an individual who has what is called standing in the matter ie is personally affected by the actions of the public body. Meanwhile the public body which has made the decision is the defendant.

This case began over two years ago in early 2020 when parents of children with EHCPs in Devon sent official letters preceding judicial review (sometimes called pre-action protocol letters) to the local authority stating that they were waiting too long for the LA to amend their children’s EHCPs following annual review.

The LA seems to have asserted that they were not bound by an actual deadline but nevertheless it did move on and issue amended plans.

An important point of law then arose namely whether judicial review on waiting times was still possible, given that the claimants were no longer waiting.

In this situation a case becomes what is called academic ie even though the individual claimants are no longer personally affected there may be still be a public interest benefit in determining whether the public body was acting in a manner inconsistent with the statutory framework. Claimants have to get special permission to continue with an academic case but even after permission has been granted, a judge might still decide there is no role for the courts ie decline to exercise jurisdiction.

If claimants have not given up by this point, their final option is to appeal the judge’s decision not to exercise jurisdiction, and if their appeal is upheld, then the case goes to the Administrative Court. This is what happened in March 2021 where judges did allow the case to resume in the Administrative Court for what is called substantive determination.

It now appears that there was a hearing in the Adminstrative Court at the end of April 2021, however the judge’s decision from that hearing has only just been published.

In the new decision, which provides new case law in this area, HHJ Foster said:

“81. The perceived absence of a time limit for notifying amendments has in my judgement, allowed the Defendant County Council to act inconsistently with the statutory objective, which must be understood as including the time sensitive determination of the developing requirements of children and young people with special educational needs…”

“84. The central question of the timescale for submitting the proposed amendments to the parents or the young person where the local authority is considering amending an EHC plan is as the Claimants argue it to be. Regulation 20 must be read with Regulation 22; the plain meaning of the word “notify” in Regulation 20 in the context of this statutory scheme means notify the relevant people of the substance of the proposed way forward. In the case of an amendment, that substance includes a draft of the proposed amendments.”

Amending the EHCP is one of the possible routes following a review meeting, other routes being to cease the EHCP, to undertake new assessments, or to maintain the EHCP as it is without any changes.

The claimants’ position was that the LA has 4 weeks from the review meeting to notify parents regarding the outcome of the meeting and of the proposed way forward and if the LA’s intention is to amend the EHCP then the clock starts ticking at this 4 week notification whereby the LA has 8 weeks until the final amended EHCP is issued, in which time must also be allowed for 15 days towards the end where parents have the right to give feedback on the draft amendments.

In other words if the EHCP is to be amended at all, then the final amended EHCP must be issued no later than 12 weeks from the review meeting (4 weeks + 8 weeks)

HHJ Foster upheld this interpretation of the statutory framework and disagreed with the (widely held) view put forward by Devon CC that it remains at the LA’s discretion when to issue the formal amendment notice.

Claimants were represented in court by Steve Broach and Alice Irving instructed by Watkins solicitors who have just published a very helpful post on this case


2 thoughts on “New Case Law – 12 Week Deadline to Amend EHCP

  1. leaflittering

    Dear Fiona, Long time no recent hear. Always glad to learn from your diligent following and recording of education developments and the wonderful clarity you bring to their exposition and explanation.

    Hope you and yours are well and happy in current circumstances.  With very best wishes, Leaf

    Sent from Yahoo Mail on Android

    Liked by 1 person


Leave a Reply

Fill in your details below or click an icon to log in: Logo

You are commenting using your account. Log Out /  Change )

Twitter picture

You are commenting using your Twitter account. Log Out /  Change )

Facebook photo

You are commenting using your Facebook account. Log Out /  Change )

Connecting to %s